Managing Director - Door Shakespeare

Position Description: Managing Director

Reports to: Board of Directors

Work Locations: Business Office – 10038 State Hwy 57, Liberty Grove, WI; Performance Space – Bjorklünden, 7590 Boynton Ln, Baileys Harbor, WI

Employment Status: Full-time, exempt, flexible hours

Role: The Managing Director reports to the Board of Directors and works in partnership with the Producing Artistic Director to provide the vision and leadership necessary to fulfill the mission of the organization. Working in close collaboration with the Producing Artistic Director and Board of Directors, the Managing Director plays an integral role in the development and execution of the organization’s strategic plan and annual budget.

Position Summary: The Managing Director is responsible for oversight of all aspects of financial management, marketing, fundraising, planning and general administration, including hiring decisions regarding seasonal administration staff and interns.

Primary Responsibilities

1) Administration:

Supervises day-to-day operations and collaborates with the Producing Artistic Director in executing the season, including:

Handling AEA union negotiations

Handling actor offers, negotiations, and contracts for AEA and non-AEA company members, directors and designers

Managing all HR paperwork

Assuring compliance with AEA regulations regarding housing

Setting and implementing weather policies

Managing box office operations

Coordinating relationships and scheduling with Bjorklunden staff

Coordinating house management responsibilities at Bjorklunden

Assisting production team with strike

Develops, implements and manages administrative internship program

Oversees volunteer development and coordination

2) Development/Fundraising:

Collaborates with the Producing Artistic Director to develop and implement fundraising plan and capital fundraising efforts as appropriate

Collaborates with the Producing Artistic Director to develop solicitation strategies annual fund campaigns, solicitation strategies for gifts and donor recognition

In close coordination with the Producing Artistic Director, researches and writes grants to achieve budgeted goals

Administers organizational database which includes gift and acknowledgment records

Works with the Producing Artistic Director and Board to support annual Gala and other special events

Develops and manages sponsorships

Appears at fundraising events

3) Financial Management:

Supervises all aspects of financial management, including:

Collaborates with the treasurer, bookkeeper, accountant & Board on overall financial management

Prepares and implements financial plan, including an annual operating budget

Collaborates with the Producing Artistic Director to develop production budget for the season.

Manages all accounts payable and receivable; issues checks and pays bills

Manages payroll and payroll tax requirements

Generates financial reports for monthly board meetings

Manages all banking and vendor relationships

Holds credit card accounts for theater purchases

Manages all insurance needs

4) Marketing:

- Supervises all aspects of marketing, including:

Oversees development of all marketing materials

Collaborates with the Producing Artistic Director on the creation and production of all print materials

Coordinates the creation and production of media releases and ads

Oversees website and social media accounts

5) Audience:

Collaborates with the Producing Artistic Director to:

Set all ticket prices and subscription options

Create and implement audience development initiatives

Respond to complaints or accolades

Oversees audience amenities

6) Programming/Outreach:

Works in close collaboration with the Producing Artistic Director to:

Build, nurture and sustain the theatre company to achieve its mission

Maintain an environment that attracts and motivate top quality theatrical artists

Plan and implement supplemental programming such as Youth in Production, Shakespeare in the Schools, Will in the Woods and others

Maintain close ties with theater industry to assess trends and identify opportunities for Door Shakespeare

Works with the Development Committee and others to increase the visibility of Door Shakespeare and its public image

7) Facilities:

Oversees maintenance of administrative building as needed

Manages office equipment for the production team, business office, box office and house management

Manages vendors related to upkeep of building property

Manages service contracts

Ensures all local and state licenses are current